Our commitment to people with muscle diseases
is our greatest strength
On World FSHD Day and every day, Dyne is dedicated to making a difference by advancing potentially life-transforming therapies for individuals and families living with FSHD.

Executive Assistant to the Chief Scientific Officer

Department: 101 CSO

Location: Waltham, MA

Company Overview:

Dyne Therapeutics is building a leading muscle disease company dedicated to advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle tissue seen with other approaches. Dyne’s broad portfolio of therapeutic candidates for serious muscle diseases includes programs for myotonic dystrophy type 1 (DM1), Duchenne muscular dystrophy (DMD) and facioscapulohumeral muscular dystrophy (FSHD). For more information, please visit https://www.dyne-tx.com/, and follow us on TwitterLinkedIn and Facebook.

Role Summary:

The position of Executive Assistant provides direct advanced administrative support to the Chief Scientific Officer (CSO) and other members of the Research organization, as appropriate. This position will be responsible for managing the CSO's calendar, acting as the gatekeeper to protect the time of the executive as appropriate, and supporting meetings and events for the organization. The Executive Assistant will take on projects and project management items for the Research organization and broader organization as the CSO deems appropriate and time permits. This position will regularly interface with employees of all levels of the organization as well as key external partners.

Responsibilities Include but are not limited to:

  • Responsible for meticulous calendar management, including planning meetings, coordinating recurring events and communicating with multiple parties to schedule large scale internal /external meetings with minimal direction
  • Coordination and preparation of CSO for key internal meetings; and proactive management of the interfaces (senior company’s leadership and core functions) to enhance execution and delivery
  • Help to manage a broad range of projects to help ensure organizational effectiveness and attainment of strategic priorities including taking notes, recording, tracking and following up on action items
  • Drafting internal communications for the CSO and assist with overall operations of the research function
  • Track key initiatives by monitoring progress towards meeting goals, ensuring follow-through on the part of relevant players and sustaining momentum needed to drive these initiatives
  • Help with meeting and presentation preparation including preparing and consolidating meeting materials
  • Plan, coordinate and help execute Research and Research Leadership Team meetings and offsites
  • Assist with process design and implementation
  • Build strong relationships with sponsors and other key stakeholders across the business who support and lead change efforts
  • Manage overall communication and change management calendar across the business to ensure appropriate timing and delivery of Karyopharm’s transformation efforts
  • Travel management: arrange intricate domestic/international travel for the executive including flights, trains, ground transportation and hotels and obtain travel visas as needed, work within company travel policies, and prepare relevant documentation and itinerary package and coordinate any real-time travel issues as they arise
  • Expense management: prepare, submit and track expense reports in a timely manner
  • Coordinate the Executive's internal communications to staff, including Leadership Department and other meetings and communications
  • Engage with team members to prepare for upcoming meetings; producing and publishing agendas in advance of meetings
  • Order catering for meetings as needed
  • Set up conference rooms with audio, visual and conference calls when needed
  • Clarify expectations with team (e.g., due dates, meetings, information needed, etc.) and understand business priorities and challenges
  • Be available for occasional local travel, event, and meeting attendance as needed
  • Work closely and effectively with the Executive to be well informed of upcoming commitments and responsibilities, including key decisions, following up appropriately
  • Anticipate and solve challenges to ensure the most strategic use of the Executive's time
  • Attend all team meetings, providing a summary of actions items to the Executive and team members as requested
  • Prioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlines
  • Provide a bridge for effective and regular communication between the Executive and internal and external stakeholders; demonstrating leadership, collegiality and empathy to maintain credibility, trust and support
  • Special projects as time permits
  • Help plan, prepare for team meetings including helping to plan meeting agendas, sending agendas and pre-reads/pre-work, take meeting minutes, send meeting minutes and action items, track and follow up on agenda items

Education and Skills Requirements:

  • Experienced C-Suite Level executive assistant with experience in a high growth, fast paced corporate environment
  • High School Diploma is required, Bachelor’s degree is preferred
  • 10+ years’ experience as an Executive Assistant
  • Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability for meeting commitments and deadlines
  • Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues
  • Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results
  • Prior experience in biotech/pharma preferred
  • Prior experience working with remote and hybrid teams in a matrixed organization
  • Very strong Microsoft Suite proficiency (Word, Excel, Teams, PowerPoint, and Outlook)
  • Knowledge of teleconference equipment including Zoom, Teams, or other related software
  • Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site
  • Superior calendar management, organizational, time management and follow through skills to prioritize and coordinate workload with minimal supervision
  • Ability to determine how to handle calendar conflicts and decision making when organizing the executives’ time are vital to success in this position, including using the most effective means of communication (Live Meeting, Teleconferences, and Videoconferencing)
  • Interface with very senior level external partners and demonstrate high degree of professionalism and ability to handle confidential information in an appropriate manner
  • High degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability
  • Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position
  • Ability to work well independently as well as in a team environment both with internal and external stakeholders
  • Demonstrate excellent judgment, initiative, reliability, accuracy, and problem solving
  • Demonstrate leadership and collaboration with other team members at all levels of the organization
  • Ability to identify, drive/coordinate independent projects to enhance learning curve and maximize contribution to fulfillment of corporate objectives
  • Dedication with initiative and ability to proactively identify needs without being asked
  • Ability to maintain composure and diplomacy when working under pressure, deadlines, and tenuous or ambiguous circumstances
  • Ability to remain focused in situations involving multiple interruptions
  • Ability to see the big picture, while maintaining excellent attention to details
  • Excellent verbal and written communication skills
  • Outstanding word processing and document preparation skills

The statements contained herein reflect general details as necessary to describe the principles functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.

This description is not intended to be constructed as an exhaustive list of duties, responsibilities, or requirements for the position. This position may change or assume additional duties at any time.  The employee may be requested to perform different or additional duties as assigned. All Employees are expected to adhere to all company policies and act as a role model for company values.

Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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