Core Facilities Manager

Role Summary:

The Core Facilities Manager assists the Facility Management and Research Operations groups in completion of multiple functions of building operations and maintenance for the building including laboratories. The candidate performs Lab Services, Maintenance, Dock Services, and assists in performing corrective work orders, preventative maintenance, and manual tasks such as moving equipment, offices, and materials. This will be accomplished by performing on-site maintenance, troubleshooting, and assisting with other essential duties. The candidate works cross functionally with all departments, as their strategic partner, to ensure the facility is operating smoothly and in compliance with all health and safety standards. The candidate brings an understanding of building design/layout, MEP operations, lab operations, and a general knowledge of health and safety regulations. They participate in process improvement and make recommendations, to promote efficiencies and will apply a proactive approach to potential operational/environmental hazards/risks.

This is a full-time position based in Waltham, MA without the possibility of being remote.

Primary Responsibilities Include:

• Ability to perform general maintenance tasks: moving materials/ equipment, hanging signage, wall repairs, painting, replacing ceiling tiles, change light bulbs, and minor repairs
• Perform and/or assist with corrective/reactive work orders and preventative maintenance work order as directed/assigned
• Capable of communicating clearly via text, email, phone and face to face to stakeholders requests in a professional and timely manner
• Routinely interact with facilities, laboratory personnel, and EHS team/consultants
• Conduct daily rounds, safety inspections, and document meter readings as assigned
• Review fixed asset inventory and update as required
• Perform fire extinguisher safety checks
• Comply with all applicable codes, regulations, and corporate policies/procedures related to the building operations and EHS standards
• Abilities and understanding of various lab environments and safety levels
• Perform property-tending duties such as stocking laboratory consumables, procurement, organization and removal of materials.
• Assist with preparing, receiving, shipping, distribution of packages and equipment including temperature sensitive materials
• Maintain electronic/paper record keeping via scanning/uploading to shared drives within the respective departments
• Support disposal of biohazardous material, chemical waste, sharps, and other potentially hazardous materials according to regulations
• Knowledge of building, laboratory, automation, and alarm monitoring systems
• Direct management of critical laboratory equipment remote alarm monitoring systems
• Maintain base building spare parts inventories/usage, proactively order replacements to meet onsite stock level requirements
• Participate in management of all laboratory assets
• Knowledgeable in equipment and tool safety
• Escort vendors and contractors when required
• Ability to work off hours, weekends, holidays as needed

Education and Skills Requirements:

• Minimum of a bachelor’s degree in operations management or similar discipline. A bachelor’s degree in life sciences a plus
• Minimum of 5 years of experience in facilities operations preferably in a clinical-stage biotechnology company
• Experience with facilities construction, maintenance, or ongoing operations, including trades supervisory
• Participate in process improvements and make recommendations to promote facility and lab operations efficiencies
• Intuitive mechanical ability to problem solve and generate successful conclusions for the laboratory environment
• Ability to work cross-functionally with various groups
• Prioritization of environmental health and safety for all users
• Strong leadership, collaboration, and problem-solving skills
• Facility Management and/or Building Management certification is desired
• Knowledge and experience with building Mechanical, Electrical Plumbing (MEP) systems
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
• Ability to write routine reports and correspondence
• Problem-solving skills as well as ability to gather, analyze, and interpret data
• Ability to respond to common inquiries or complaints from co-workers, and/or supervisor
• Ability to effectively present information to an internal department and/or groups of employees
• Ability to prioritize, be timeline-driven, and have high-level organizational and time management skills
• Basic knowledge of financial terms and principles
• Ability to calculate simple figures such as percentages
• Ability to understand, follow general instructions, problem solve in standard situations
• Basic analytical skills
• Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet.
• Strong vendor management skills
• Ability to use work order management systems
• Building Management System (BMS) experience a plus
• DOT, IATA, RCRA and/or waste water Level 1 certifications preferred
• Driver’s license required
• Ability to lift 50 lbs. or more if required

#LI-Onsite